Features
Purchase Orders
Get paid for what you buy. Field crews need parts. The office needs control. Clients need proof. Aimsio’s Purchase Order system connects all three, so every dollar spent becomes a dollar billed to the Job.
Stop the “Mystery Spend”
Don’t rely on crumpled receipts found in the truck a month later. Create the Purchase Order the moment the request comes in. You get an immediate, committed cost tied to the Job. No surprises.
Approve from Anywhere (SMS approval)
Your approvers aren’t always at a desk. Aimsio lets them approve POs via SMS text message. The office keeps moving, and the field gets what they need faster.
Capture the Billable
Here’s where the profit happens. Once a PO is active, those items sit in the system waiting to be billed. Your crew can see them on their tickets and charge them to the client with one tap. If it’s ordered, it gets billed.
About Purchase Orders
Monitor your third-party charges efficiently
Track your non-recurring spendings, connect the costs to a Job and create a straight-forward charge back process for your customers.
Create, Secure, and Capture
- Crews create the PO request from the web or mobile app, wherever work gets done.
- POs remain watermarked as “unapproved” until the keyholder authorizes them.
- Capture the right details by linking each PO to a Job and attaching images or PDFs where needed.
Approve, Notify, and Track
- Approvers have the option to respond directly from the field or via SMS text.
- Loop in the vendor by using the Client Portal to send the official PO for acknowledgement.
- Once approved, POs can be converted into Non-Recurring Billables that crews can add to tickets.
- Project Managers can monitor costs by tracking “Committed POs” and know not to close a job before the invoice arrives.
Get Purchase Orders on Your Plan
Included in Performance and Ultimate.
If you’re on these plans, you’ve got the full PO capability. No extra steps needed.
Now available as an add-on for Lite and Essentials.
Running a leaner operation? You can now add Purchase Orders to your plan and unlock the same control, approval workflows, and leak-proof billing, without upgrading your entire tier.
Stop leaving money on the table. Make sure every purchase becomes a billable.
Ready to add it? Contact your client success manager or reach out to our team to get a full demo of Purchase Orders.
Testimonials
Trusted by Crews Like Yours
With Aimsio, I can generate purchase orders seamlessly, ensuring that all expenses remain organized, transparent, and easy to track across our offices. Since I have started using Aimsio, I have processed over $1.7 million in purchase orders. The ability to monitor every transaction in detail has proven to be a major asset, giving me confidence in both cost control and accountability.
Other Features
Explore some other features
Take a look at all of Aimsio’s features
Jobs
Create and manage projects in one, accessible hub. Track progress, store documents, and set up mobile users for success in the field.
Tickets
Track and bill field work with Field Tickets, LEMs, or Daily Tickets. Tickets can be connected with other features for ultimate efficiency.
Timesheets
Choose from crew Timesheets for supervisors or individual Timesheets for employees. Timesheets can be submitted for approval.
Insights
Access amazing analytics, via PowerBI, that show you everything you need to know about your business to make data-driven decisions.
Invoices
Convert field Tickets into Invoices or create standalone Invoices. Both Canadian and US tax rates are supported.
Job Performance Reporting
Track profitability in near-realtime by comparing billable and non-billable work against the cost of labor, equipment, and third-party charges.
Integrations
Unlock your full potential with integrations
Integrate your accounting, payroll, or ERP software with Aimsio to make your day-to-day data entry disappear.
Want to see this feature in action?
Get a personalized demo with us to learn more about how this and other features can evolve your field operations.