Case Study
How Swift Underground eliminated spreadsheet chaos and unlocked real-time project visibility
A study on how Swift Underground integrated Aimsio in their operations helping them:
- Process over $29.5 million in invoices
- Manage over 2,800 jobs with complete visibility
“Aimsio has given us the visibility and confidence to pursue larger, more complex projects without fear of going over budget. The platform has removed uncertainty around costs and profitability, allowing us to take on opportunities we previously would have hesitated to pursue.”
Garion Olfert, Former CTO
Swift Underground
Swift Underground’s Journey
The impact of Aimsio on Swift Underground operations
The challenges
1.
Profitability was invisible until months after project completion
Using their old systems, profitability was something they often discovered months after a project closed. Without real-time visibility, they couldn't make course corrections when it mattered most.
2.
Inaccurate measurement of labor and equipment hours
Swift Underground was "drowning" in Excel estimates and time-tracking software that couldn't separate labor from equipment costs. Estimates required significant manual effort and were prone to errors.
3.
Invoicing delays caused cash flow issues
Because projects regularly went over budget and data processing was manual, invoicing was frequently delayed, which directly impacted the company's cash flow.
4.
Revenue leakage and scope creep went undetected
Without a unified system, additional work often wasn't accounted for until the product was already in the ground, creating issues in collecting payment for work that wasn't part of the initial tender.
The solution
1.
Timesheets for real-time labor and equipment tracking
Aimsio delivered field-first technology that tracks labor and equipment hours at the timesheet level. This gave crews the responsibility for accurate reporting and allowed management to monitor true project costs in real time.
2.
Power BI integration for custom, live reporting
By integrating with Power BI, Swift Underground transformed fragmented data into live dashboards that finally connected field operations to finance. This unlocked analytical possibilities for large data sets that were previously impossible.
3.
Flexible, unlimited price books and accurate estimates
The team utilized flexible and unlimited price books for total control over charge-out rates. This replaced error-prone manual Excel estimates with a system that supports confident bidding on larger contracts.
4.
Thorough onboarding to fit unique workflows
Swift Underground worked with a dedicated Onboarding Manager to customize forms and templates. Within months, Aimsio was working exactly the way their field crews and back office actually worked.
The results
1.
$29.5M+ invoices processed
Since implementing the platform, Swift Underground has successfully processed over $29.5 million in invoices and tracked over $18.6 million in payroll.
2.
Significantly faster invoicing turnaround
The company streamlined their billing cycle to an average of just 4 days, with a record speed of just 1.63 days, keeping cash flowing efficiently.
3.
Confident pursuit of complex contracts
Managers now see job performance while projects are in motion. This removed the fear of going over budget and empowered the team to bid on larger, more complex contracts.
4.
Eliminated revenue leakage
Real-time tracking of scope creep and missed billing opportunities ensures that all work performed is accounted for and billed accurately.
GET THE FULL JOURNEY
Want to learn more?
Download the full case study to read the full version on this success story or get a personalized demo with us and learn how Aimsio helped Swift Underground save time, administrative costs, and unlock its potential.
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