Specialized Trucking Software
Specialized trucking - heavy haul, oversize loads, and permitted transport - requires precise logistics, equipment tracking, and complex billing. Aimsio helps specialized trucking companies manage dispatch, capture trip data, and bill accurately.
Specialized Trucking challenges Aimsio solves
These are the problems that keep specialized trucking companies from getting paid on time.
Permit and Route Complexity
Oversize and overweight loads require route surveys, permits, and pilot car coordination before a single load moves. When your customer calls at 3 PM needing a move tomorrow, you're scrambling to pull permits for a route you haven't assessed yet. Permit issues on the road mean delays that come out of your pocket, not theirs.
Driver Log Compliance
Your drivers are regulated by hours-of-service rules that require accurate log management. Paper logs come in at the end of a run, sometimes days after the trip. Your compliance coordinator is reviewing them after the fact, and violations only get discovered when it's too late to do anything about them.
Rate Complexity
Your trucking rates include fuel surcharges, permit fees, pilot car charges, and waiting time, all calculated differently per load type and customer contract. Your billing team is manually applying each component to every load ticket. Errors get caught by the customer on the invoice review, not before it goes out.
Heavy haul operations management from dispatch to billing
Aimsio gives specialized trucking companies the tools to dispatch drivers, track loads, and automate billing for heavy haul and oversize transport.
Aimsio has transformed the way I manage my work… I can effortlessly dispatch personnel all at the touch of a button. It's incredibly efficient, allowing me to operate swiftly without compromising on the quality of service my customers expect.
Key features for specialized trucking
The tools your field and office teams need to stay connected.
Price Books
Client-specific rate management for load types and routes.
Explore featureDispatch
Dispatch drivers and specialized equipment across routes and clients.
Explore featureTimesheets
Driver hours by trip, route, and client for payroll and billing.
Explore featureTickets
Digital tickets capturing load details, permits, mileage, and delivery confirmations.
Explore featureInsights
Live operational dashboards built on Microsoft Power BI. Track trip activity, costs, and billing in one place.
Explore featureInvoices
Generate invoices from approved trip tickets.
Explore featureCommon questions about specialized trucking software
Answers to what specialized trucking companies ask us most.
What is specialized trucking software?
Specialized trucking software is a platform designed to manage the operational and financial workflows of companies moving oversize, overweight, or permitted loads, including heavy haul, oilfield transport, and industrial freight. It covers driver dispatch, trip ticketing, permit tracking, load documentation, and automated invoicing in a single system built for complex transport logistics.
How does Aimsio handle dispatch for heavy haul operations?
Aimsio's dispatch board gives your coordinators a view of driver assignments, equipment scheduling, and active jobs across all clients. When a callout comes in, you assign the right driver and trailer configuration in minutes. Notifications can be sent to drivers via SMS or email from the dispatch board with load details and delivery instructions.
Can Aimsio manage the complex rate structures common in specialized trucking?
Yes. Aimsio's price books support fuel surcharges, permit fees, pilot car charges, waiting time, and per-load rates, all configured per customer contract. When a driver submits a trip ticket, the correct billing components are pulled from the client price book. No manual rate lookups, no missed surcharges, and no billing disputes from a rate that wasn't applied correctly.
Does Aimsio work offline for drivers without reliable cell coverage?
Yes. The Aimsio mobile app supports offline trip ticket submission and time capture without cell service. Drivers can log load details, mileage, and delivery confirmations in areas with no coverage. When back in a connected area, a manual sync pushes everything through, so you always get an accurate record regardless of where the run ends.
How does digital trip ticketing work in Aimsio?
Drivers submit digital trip tickets from the field capturing load description, weight, origin, destination, mileage, permit numbers, and delivery confirmation signature. The client can review and approve tickets through Aimsio's client portal without needing to be on-site. Approved tickets are ready for invoicing with one click; all billing components from the client price book already applied.
What accounting systems does Aimsio integrate with?
Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, Microsoft Dynamics NAV, Microsoft Business Central, NetSuite, Acumatica, ADP, and more. Approved trip data flows directly into your accounting system, including invoices, billable items, and payroll exports, without manual re-entry. See the full list on the integrations page.
How long does it take to implement Aimsio for a specialized trucking company?
Aimsio's onboarding team handles configuration, training, and go-live support. Book a demo to get a realistic estimate for your operation.