Fluid Hauling Software
Fluid hauling companies move water, oil, and produced fluids between well sites, disposal facilities, and treatment plants. Aimsio helps fluid haulers dispatch drivers, capture trip data, and speed up billing for every load.
Fluid Hauling challenges Aimsio solves
These are the problems that keep fluid hauling companies from getting paid on time.
Volume Tracking
You've got 12 trucks running loads across two disposal sites and four active leases. Your dispatcher is tracking movements on a whiteboard and taking calls from drivers about load counts. If a truck number doesn't match the run ticket, you find out when the invoice gets disputed, not before.
Volume Reconciliation
Your tickets come back at end of shift in a stack of paper. Someone has to enter them, reconcile volumes against the battery records, and catch any discrepancies before billing. If the volumes don't match, you're in a back-and-forth with the operator that delays payment by weeks.
Billing Rate Complexity
One lease pays a flat rate per barrel. Another pays by the load based on distance. A third has a hybrid structure from last year's contract renewal that only your dispatcher remembers. When billing goes out, someone has to apply the right rate to each lease manually.
Fluid transport management from dispatch to billing
Aimsio gives fluid hauling companies the tools to dispatch tanker trucks, capture load data at pickup and delivery, and automate billing per load.
Exceptional Customer Service - Constantly Improving Product. We recently transitioned from a paper-based system to almost entirely paperless, thanks to Aimsio. After evaluating many web-based and software solutions, we chose Aimsio for its clean interface and integrations. The customer service has been exceptional, both during the onboarding process and in the six months since we've been live.
Key features for fluid hauling
The tools your field and office teams need to stay connected.
Price Books
Client-specific rate management for fluid types and routes.
Explore featureDispatch
Dispatch tanker trucks to well sites and disposal facilities.
Explore featureTimesheets
Driver hours by route, client, and load type.
Explore featureTickets
Digital tickets capturing load volumes, pickup/delivery locations, and timestamps.
Explore featureInsights
Live dashboards built on Microsoft Power BI. Track load activity, costs, and billing in one place.
Explore featureInvoices
Per-load invoicing from approved trip tickets.
Explore featureCommon questions about fluid hauling software
Answers to what fluid hauling companies ask us most.
What is fluid hauling software?
Fluid hauling software is a platform designed to manage the dispatch, ticketing, volume tracking, and billing workflows of companies moving water, oil, and produced fluids between well sites, disposal facilities, and treatment plants. It replaces paper run tickets and whiteboards with a digital system that connects drivers, dispatchers, and billing teams in real time.
How does Aimsio handle volume tracking across multiple trucks and leases?
Aimsio gives dispatchers a view of crew assignments, active jobs, and submitted tickets in one platform. Drivers submit digital trip tickets with load volumes and pickup and delivery timestamps from the mobile app. Dispatchers review submitted volumes before billing goes out, so discrepancies are caught before they become disputes.
Can Aimsio handle different rate structures across leases and clients?
Yes. Aimsio's price books support per-barrel rates, per-load rates, distance-based pricing, and hybrid structures, all configured per client and per lease. When a trip ticket is submitted, the correct rate is applied automatically based on the applicable contract. No manual rate lookups, no billing errors from applying last year's rates to this year's loads.
Does Aimsio work for drivers in areas with limited cell coverage?
Yes. The Aimsio mobile app works offline, allowing drivers to capture trip tickets, record volumes, and log hours without cell service. When back in a connected area, a manual sync pushes everything through, so no load data is lost between the field and the office. This is critical for fluid hauling operations where drivers spend most of their day at remote leases and disposal sites far from reliable network coverage.
How does trip ticketing work for fluid hauling in Aimsio?
Drivers submit digital trip tickets from the mobile app at pickup and delivery, capturing load volumes, timestamps, fluid type, origin, and destination. Tickets are reviewed and approved by dispatchers before billing, and approved tickets are ready for invoicing with one click. The entire paper run ticket process is replaced with a digital workflow that eliminates data entry errors.
What accounting systems does Aimsio integrate with?
Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, Microsoft Dynamics NAV, Microsoft Business Central, NetSuite, Acumatica, ADP, and more. Approved field data flows directly into your accounting system (invoices, billable items, and payroll exports) without manual re-entry. See the full list on the integrations page.
How long does it take to implement Aimsio for a fluid hauling company?
Aimsio's onboarding team handles configuration, training, and go-live support. Book a demo to get a realistic estimate for your operation.