Facility Maintenance Software
Industrial facility maintenance - plants, processing facilities, and compressor stations - demands precise scheduling, compliance tracking, and cost control. Aimsio helps facility maintenance providers manage programs efficiently.
Facility Maintenance challenges Aimsio solves
These are the problems that keep facility maintenance companies from getting paid on time.
Compliance Requirements
Your facility maintenance contracts require preventive maintenance on a fixed schedule. Your technicians are covering 30 facilities across the region. Tracking which PM visits are complete, which are overdue, and which have open deficiencies requires your service coordinator to manually update three separate trackers every week.
Emergency Escalation
A facility alarm goes off at 2 AM. Your on-call technician gets dispatched. They assess the problem and determine it needs a specialty contractor. That escalation requires authorization, scheduling, and documentation, all happening over the phone in the middle of the night, and all of it needs to end up in the service record.
Cost Control
Corrective maintenance work is billed on time and materials. Your technician spends four hours on a repair and uses three parts from the service van. By the time the service report gets back to the office, the hours and parts are recorded differently by the technician, the site log, and the work order system. The billing dispute arrives with the next invoice.
Plant and facility maintenance management
Aimsio gives facility maintenance companies the tools to manage preventive schedules, track work orders, and automate billing for industrial facility maintenance.
To be completely honest, I love everything about Aimsio. I was very hesitant when we made the switch but now, I couldn't be happier. My favorite thing is that everything is stored in one spot - anything I need to know about an employee, or a job, it's all there. And also, the reduction of our paper trail!
Key features for facility maintenance
The tools your field and office teams need to stay connected.
Jobs
Manage maintenance programs with preventive and reactive scheduling.
Explore featureFlexi-Forms
Upload existing maintenance checklists and inspection forms as PDFs and attach them to the relevant job, accessible from any device in the field.
Explore featureDispatch
Schedule maintenance crews across facility systems and priorities.
Explore featureTimesheets
Track maintenance crew hours by facility and system.
Explore featureTickets
Digital field tickets capturing parts, labor, and equipment per maintenance activity.
Explore featureInvoices
Generate invoices from approved maintenance tickets using client price book rates.
Explore featureCommon questions about facility maintenance software
Answers to what facility maintenance companies ask us most.
What is facility maintenance software?
Facility maintenance software is a platform designed to manage the operational and billing workflows of companies maintaining industrial facilities, including plants, processing facilities, compressor stations, and commercial properties. It covers preventive maintenance scheduling, work order management, crew dispatch, compliance documentation, and automated invoicing in a single system built for multi-site operations.
How does Aimsio help manage preventive maintenance schedules across multiple facilities?
Aimsio's job management system tracks PM visits by job and task. Your service coordinator can filter jobs and tasks by status to see which visits are complete, which are overdue, and which technicians are assigned across all active facilities. When a technician submits their ticket in the field, the job record updates; no manual tracker updates needed.
Can Aimsio handle the complexity of multi-system facility environments?
Yes. Aimsio supports job and ticket creation across different facility systems, each with their own inspection forms, parts tracking, and billing structure. When a specialty contractor needs to be escalated, the task or ticket stays connected to the original job record. Every step of the escalation is documented and auditable.
Does Aimsio work when technicians are inside facilities with no cell signal?
Yes. The Aimsio mobile app works fully offline, allowing technicians to complete checklists, log parts used, and submit work orders without a cell signal. When back in a connected area, a manual sync pushes everything through, so no field data is lost between the facility and the office.
How does Aimsio control costs on time-and-materials facility maintenance work?
Aimsio's digital field tickets capture hours and parts in the field at the time the work happens, not hours later from memory. The technician's submission is the billing record. Your billing team reviews and approves, not reconciles and disputes.
What accounting systems does Aimsio integrate with?
Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, Microsoft Dynamics NAV, Microsoft Business Central, NetSuite, Acumatica, ADP, and more. Approved field data flows directly into your accounting system (invoices, billable items, and payroll exports) without manual re-entry. See the full list on the integrations page.
How long does it take to implement Aimsio for a facility maintenance company?
Aimsio's onboarding team handles configuration, training, and go-live support. Book a demo to get a realistic estimate for your operation.