Access Solutions Software
Access solutions companies manage complex rental fleets, erect/dismantle schedules, and utilization tracking. Aimsio helps access providers manage equipment, dispatch crews, and bill clients accurately.
Access Solutions challenges Aimsio solves
These are the problems that keep access solutions companies from getting paid on time.
Equipment Tracking
You've got 800 mats deployed across seven active sites and another 200 in the yard. When a new job needs mats, you need to know exactly what's deployed where and when it's coming back. Your current system is a spreadsheet that's usually a week behind because the field crew updates it when they remember.
Rental Billing Complexity
Access jobs bill on installation and removal, plus rental rate for the days the mats are on site. When a job runs longer than expected, the extension rental needs to be captured and billed. When the mats come back, condition assessments need to be documented. Things fall through the cracks.
Equipment Condition Disputes
When mats come back damaged or don't come back at all, you need to document the damage, assess costs, and bill the client. Without field photos, condition reports, and a clear paper trail from deployment to return, damage disputes are your expense rather than the client's.
Equipment tracking and billing built for access providers
Aimsio gives access solutions companies the tools to track equipment across sites, schedule erect/dismantle crews, and automate rental billing - with full visibility into fleet utilization.
There has been no task that we have given Aimsio that their team hasn't been able to design or accommodate for our business needs. They have an amazing support team.
Key features for access solutions
The tools your field and office teams need to stay connected.
Price Books
Rental rates, service charges, and usage-based pricing per client.
Explore featureJobs
Project management for access solutions with equipment allocation.
Explore featureDispatch
Schedule access crews with equipment and certification tracking.
Explore featureTimesheets
Crew hours for erect, dismantle, and inspection work.
Explore featureTickets
Field tickets capturing erect/dismantle work, inspections, and modifications.
Explore featureInvoices
Generate rental and service invoices from approved field tickets using client price book rates.
Explore featureCommon questions about access solutions software
Answers to what access solutions companies ask us most.
What is access solutions software?
Access solutions software is a platform designed to manage the operational and billing workflows of companies providing scaffolding, matting, cranes, and other access equipment. It covers equipment tracking across sites, crew scheduling for erect and dismantle work, rental billing, and condition assessment documentation, all in one system built for the complexity of managing large rental fleets across multiple clients and locations.
How does Aimsio track equipment deployed across multiple sites?
Aimsio maintains a record of which equipment is assigned to which jobs and when, updated as field crews submit tickets and dispatch assignments are made. Field crews can update job and equipment records through the mobile app as deliveries and returns occur. Your office team gets a current view of fleet assignments without waiting for spreadsheet updates from the field.
Can Aimsio handle rental billing that includes installation, rental period, and removal charges?
Yes. Aimsio's price books support multi-phase billing structures including installation fees, daily or weekly rental rates, and removal charges, all configured per client and contract. When a job runs longer than planned, extension rental can be captured on a new ticket and billed at the correct rate. Billing is always based on actual field data, not estimates reconstructed after the fact.
How does Aimsio handle damage documentation and disputes?
Field crews can attach photos and condition notes to return tickets in the Aimsio mobile app at the time of equipment pickup. This creates a timestamped, photo-backed record of the equipment's condition from deployment through return. When a damage dispute arises, you have documentation from the field rather than relying on memory or incomplete paper records.
Does Aimsio support erect and dismantle crew scheduling?
Yes. Aimsio's dispatch tools let you schedule erect and dismantle crews with visibility into crew certifications, assignments, and active jobs. Managers can see crew assignments and job status across all active sites from the dispatch board.
What accounting systems does Aimsio integrate with?
Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, Microsoft Dynamics NAV, Microsoft Business Central, NetSuite, Acumatica, ADP, and more. Approved rental and service tickets flow directly into your accounting system without manual re-entry. See the full list on the integrations page.
How long does it take to implement Aimsio for an access solutions company?
Aimsio's onboarding team handles configuration, training, and go-live support. Book a demo to get a realistic estimate for your operation.